2026 ANNUAL GENERAL MEETING

Please note the change of date and time.

The 2026 AGM of MEMRLTA Inc will be held
Wednesday 24th June 2026, at 6:45pm at

The Mount Waverley Community Centre (Hall A)
47 Miller Crescent, Mount Waverley

As there are by-law amendment submissions, please have your phone with you to refer to our by-laws on our website.

Coffee and tea will be available prior to the Meeting commencing and at the completion of the AGM.

Remember that a $25 fine applies to a Club not represented at the AGM.

Download the 2026 AGM Agenda - includes the proposed by-law amendments.

Download the Minutes from the 2025 MEMRLTA AGM

Agenda

Apologies
Minutes of the 43rd AGM 2025
Business Arising
Condolences
President's Report
Anne Hubbard Award
Treasurer's Report
Appointment of Auditor
Setting of Affiliation Fees & Honouriums
Proposed amendments to By-laws
Election of Office Bearers
General Business

Proposed Amendments Rules of Association and By-Laws

The proposed changes are indicated in red text.

The following by-law amendments have been submitted by the Executive Committee to allow 5-player teams for our Association. These will be voted on as a 'block'.

By-law 10. Composition of Teams
[Item 10c below is new; the current 10c, 10d & 10e to be renamed 10d, 10e & 10f respectively.]

Each team shall consist of 4 or 5 ladies.
Prior to commencement of a match, any Captain playing a 5-player team must inform the opposing captain. The Home Captain will then list her team members' order (1–4 or 1–5) on the score sheet, after which the Away Captain will then complete the score sheet with her team members' order. This classification must be adhered to throughout the match. Failure to adhere to such classification will result in a forfeit of incorrect sets.
When a 5-player team is used, this must be noted in the comments section on the online scoring system.
A match shall consist of six sets of Ladies' doubles. Sets for four-player teams will be played in the following order: 1st and 2nd, 3rd and 4th, 1st and 3rd, 2nd and 4th, 1st and 4th, 2nd and 3rd. Sets for five-player teams will be played in the following order: 1st and 2nd, 3rd and 4th, 1st and 3rd, 2nd and 5th, 1st and 5th, 2nd and 4th. The order of sets may be varied by agreement between the two captains. A three-minute hit-up is permissible for the 5th player just prior to her commencing her first set.

Order of Play
4 Players	5 Players
1 x 2	1 x 2
3 x 4	3 x 4
1 x 3	1 x 3
2 x 4	2 x 5
1 x 4	1 x 5
2 x 3	2 x 4

By-law 7. Registration of Emergencies

d. Any emergency (including any pool emergency) must play in position #3, #4 or #5, or the lowest position available if more than 2 emergencies (including pool emergencies) are playing in the one match….

By-law 8. Pool Emergencies

Note: by-law 9b will NOT be altered:
9b. If a complete team is not in attendance at the courts listed for the match within 45 minutes of agreed starting time, the offending team shall be deemed as giving a forfeit. Penalty as per By-Law 11 (b).

Supporting Statement

The MEMRLTA Committee believes that the option of using a 5-player team on a match day would be helpful for many teams—not for winning the match but for helping more players to be able to play. When using a 5-player team, the #1 and #2 players will still play three sets each, but the #3, 4 & 5 players will play only two sets each. This is helpful for players who:

are coming back from injury,
find playing three sets physically challenging,
don't want to play three sets on a hot day, or
might need to leave early.

Proposed new By-law 12h Determination of Matches (and renaming current 12h to 12i) submitted by the Executive Committee

If one team has such a lead as would entitle it to claim the match, the match may cease only if both captains agree to stop play. Only the games played will be the recorded score, and the remaining games will be recorded as “not played”. Unless both captains agree to stop play, the match must continue, and if one team fails to continue, then the games/sets not played, will be forfeited to the opposing team.

Supporting Statement

This new By-law is to clarify the situation when one team has a lead in the match to allow them to CLAIM the match without playing any further. The Committee believes that both teams have the right to continue playing the match to its completion, allowing either team to gain (or improve) percentage by winning more games and hence (possibly) improve their standing on the ladder.

The option is available to stop the match after an unbeatable lead has been achieved – by agreement of BOTH captains. The score recorded in Match Centre is ONLY the games played. If one team does not want to continue – they retire (if this occurs during a set) or forfeit, if the set has not been commenced.

Proposed new By-law 14f Substitutes submitted by the Executive Committee

Any player who retires during a set or forfeits a set because of illness, accident or other emergency cannot take the court for any part of the remainder of the match. The remaining games or sets can only be played with an eligible emergency as per By-law 7.

Supporting Statement

This new By-law clarifies the use of players retiring during a set or forfeiting a set due to injury (most commonly). The act of retiring or forfeiting CANNOT be used to 'rest' for the next set. There is a 10 minute 'injury' timeout in the By-laws (By-law 14b.) which can be used ONCE per player per match. The set continues after the 'timeout' has concluded.

Proposed amendment to by-law 16d Finals submitted by the Executive Committee

d. Semi and Grand Final matches to commence at 10.00 a.m. in the Winter and 9.30 a.m. in the Summer.

to become:

d. Semi and Grand Final matches to commence at 9.30 a.m.

Supporting Statement

This amendment is proposed to avoid confusion between the two final start times for each season.

Proposed amendment to By-law 17a Trophies submitted by the Executive Committee

a. Pennants will be presented to the premiers and runners-up in each section, for both Winter and Summer Competition.

to become:

a.Prizes will be presented to the premiers in each section, for both Winter and Summer Competition.

Supporting Statement

This amendment is proposed to match our By-laws with our recent practice for awarding prizes to our season premiers.

Proposed amendment to By-law 14 (d) submitted by Donvale Tennis Club

d. A substitute should be at the court ready to play within one hour of cessation of play. A three (3) minute hit up is permissible.

to become:

d. A substitute should be at the court ready to play within 45 minutes of cessation of play. A three (3) minute hit up is permissible

Supporting Statement

Our rationale behind this is that we just feel waiting one hour for someone to come and take the court to play is a tad too long for other players to wait and contribute to finishing later on in the day.

The MEMRLTA Committee is neutral to this submission.

Nominations for Committee

President: Christine Shearer
Vice President: Jackie Aslett
Secretary: Fiona Dwyer
Assistant Secretary: Jessica Fary
Treasurer: Noelene Duckett
Record Secretaries: Christine Youings & Helen Williams
Committee:
Sally Addison
Ros Brereton
Jillina Kaminsky
Hope Stewart
Sandra Wolf